Data Policy of the British Society for Eighteenth-Century Studies (BSECS).
We comply with and uphold the principles of Data Protection, which are laid out at the end of our specific policy statements below, regarding 1) our policy with respect to the membership data we hold; 2) our policy with respect to data gathered for the running of our annual conferences; 3) our policy with respect to data gathered as part of the processes of publication relating to our journal.
- Membership data use policy
By becoming a member of the society, you consent to receiving information about the Society via a regular email bulletin, to receive electronic or postal communications in connection to the election of new members of the Executive Committee of BSECS and of ISECS, and to receive occasional communications regarding Annual and Extraordinary General Meetings of the Society.
- Society conference data use policy
By registering for our annual conferences, you authorise your information (including your name, contact details and any payment details) to be used exclusively by the conference organising team, and you consent to receive emails and postal communications directly connected to conference business. No details other than your name and affiliation will appear in the circulated programme unless explicitly authorised by you.
- Society publications data use policy
The Journal for Eighteenth-Century Studies (JECS) is the journal of BSECS, and it collects data about the users of its ScholarOne website. When authors or reviewers use ScholarOne, they give information such as email addresses and passwords. This information is only used for the purposes of working on the journal, and is only accessed by the editor and the Wiley production team. It is not shared with other aspects of BSECS, other academic journals using the ScholarOne system, or any external body. Data such as email addresses and keywords about research interests are retained for the sole purpose of helping the editor to find expert reviewers to assess submissions.
The Principles of Data Protection
Anyone processing personal data must comply with 6 principles of good practice. These principles are legally enforceable.
Summarised, the principles require that personal data shall be:
- processed lawfully, fairly and in a transparent manner in relation to individuals
- collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;
- adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
- accurate and where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;
- kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals;
- processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures in accordance with the rights of data subjects under the Act.